Minutes
Minutes of the Parish Council meeting held on Tuesday 1st February 2022.
Public Forum
There were three members of the public present, the first to speak was a member of the Colsterworth Women’s Institute who spoke in support of the ideas that that Colsterworth Women’s Institute had for celebrating the Queen’s Platinum Jubilee such as commemorative villages gates or a bench. The Chair to the Parish Council Caroline Hainsworth thanked the member of the public for their time explained that this event would be discussed later in the meeting and that the Clerk Sue Grant would contact them following the meeting with an update. The member of the public left the meeting at 7.37pm.
The second and third members of the public were the Conservative team for the forthcoming by-elections: -
• Both Charlotte Vernon Conservative candidate for Lincolnshire County Council Rural Division and Ben Green candidate for South Kesteven District Council Isaac Newton Ward introduced themselves saying that they were there to listen to what is affecting the villages, what matters to the villagers and to get to know the people.
The public forum closed at 7.40pm and the Conservative Candidates remained to observe the meeting.
Councillors: C Hainsworth, E O’Neill, L McShane, C Russell, L Bennett, A Bouvie, Cllr Clark and & T Neale.
In Attendance
Sue Grant Parish Clerk.
District Councillor D Bellamy.
2021.114 Apologies for absence.
K Vickers, R Brocklebank I Johnson valid reasons given. G Henton absent.
2021.115 Chairman’s remarks.
Chair to the Parish Council Caroline Hainsworth welcomed everyone to the meeting after the Christmas and New Year break and was looking forward to 2022. They thanked the Clerk for arranging use of the Methodist Church Hall due to the usual venue of Colsterworth Village Hall being unavailable.
2021.116 Declarations of interest in accordance with the LGA 2000
None
2021.117 Approval of the Minutes of the previous meeting.
It was proposed, seconded and
Resolved
J Clark abstained because they were not present at the previous meeting. All other members present agreed that the official minutes of the meeting of the Parish Council held on 7the December 2021 be approved as a correct record and were duly signed and dated by the Chairperson.
2021.118 County/District Councillor Report.
District Councillor D Bellamy Reported: -
1. SKDC Planning application S20.0129 concrete block facility had been officially withdrawn.
2. There had been an issue with a recent recycling bin collection at Gunby due to the current road closure. The bins were collected the following day.
3. They commented on the recent press articles on InvestSK the background relating to the appointments of EnvironmentSK and LeisureSK.
2021.119 Receive update from Sir Isaac Newton Memorial Hall Charity following the Emergency General Meeting of the Sports and Social Club in respect of the winding up of the charity for which the Parish Council are the Custodian Trustees. Previous agenda item 2021.102.
The Clerk and Chairperson confirmed that they had signed the Land Registry Transfer form TR1 as agreed in Minute Ref December 2021.102 and as directed by the Village Hall Management Committee.
Awaiting an update from the acting Chair of the Sir Isaac Newton Memorial Hall Charity.
2021.120 In Touch Advertising Rates:
Resolve to agree to increase the current In Touch advertising rates by £2.50 per small & £5 per double advertisement to help cover its costs as recommended by the Clerk at their Annual Renewal in April 2022.
It was proposed, seconded and
Resolved
1. Unanimously agreed small increase to reduce Council subsidy for 2022/2023
2. To discontinue postal distribution of the In Touch - Unanimously not agreed and postal service will continue and to continue to use Royal Mail to post the 20 editions to Lobthorpe and those properties unable to be accessed safely by the volunteers.
2021.121 Allotment and Field Rents: -
Resolve to agree to keep the current allotment and field rents prior to their Annual Renewal in April as recommended by the Clerk at their Annual Renewal in April 2022.
It was proposed, seconded and
Resolved
Unanimously agreed.
2021.122 Risk Exception Report
It was proposed, seconded and
Resolved
The Clerk is managing the remaining risks towards the target RAG status of low risk (Green). The Risk Exception Report can be viewed on the Parish Council website.
Cllr C Hainsworth asked for the information from the recently received War memorial Tenders to be included on the Risk Report as the tenders are only valid for 4 months.
2021.123 Clerks Report
1. Flooding on A1 Slip Road Reported to Highways England.
2. Faulty streetlight no 20 on High Street, Colsterworth reported to SKDC street lighting on 4th January 2021 to arrange a repair. Repair will be within 7-10 working days.
3. The corroded legs on the slide at Colster Way children’s play park have been repaired by Wicksteed Leisure Ltd. Minute ref December 2021.110.2.2.
4. Rotten style junction Stamford Road and Footpath 13 reported to LCC ROW report ref 1535193.
5. Fly tipping – metal sofa frame on Spring Lane, Colsterworth reported to SKDC ref 2215774 and 2222267 reported again 17/01/2022. Removed 19/01/2021.
6. Twisted road sign on Old Post Lane reported several times to FMY.
7. Report of member of the public tripping over on uneven road surface on Houghton’s Lane, reported to FMS 414946. Pothole repaired 27/01/2022
8. Footpath 13 allocated a Priority 3 ‘Works Subject to Finance and Availability of Workforce’.
9. The springs on both gates at Old Post Lane Play area are now damaged and have no tension. Clerk to investigate replacement springs. This was ‘Low Risk’ at the last Wicksteed Leisure Ltd annual inspection.
10. On Monday 24th January 30 Nature Trail volunteers planted trees donated by the Woodland Trust for the Queens Platinum Jubilee green canopy. Thank you to Ian Rose for donating a tree he had grown from seed. On 31/01/2022 19 Nature Trail volunteers filled an 8-yard skip with rubbish collected from the Nature Trail. Thank you to all the Volunteers and to Jon Weston for providing his vehicle to collect the rubbish.
2021.124 Correspondence
1. The In Touch magazine printers have increased the printing costs from January 2022 from £278.25 to £292 per month.
2. Request from business owner to site their van on Colster Way Green in front of Little Legs building from 4-8pm each Friday evening. To be considered at Parish Council meeting February 2022.
It was agreed that although the Parish Council are pleased to see new business ventures in the Village for various reasons it was not possible for the Parish Council to support the request and that the Clerk would confirm this in writing to the business owner.
3. Suggestion from a resident enquiring if there would be any interest in a Community Dig of the site of St Barbara, a monastery. Location, the field behind the St John the Baptist Church. Clerk to follow up and signpost to the relevant organisation.
4. Information on The Council Tax Consultation from Invest SK.
5. Email Received from a resident enquiring what proposals the Parish Council have for the Queen’s Platinum Jubilee celebrations.
6. Request for information on land ownership in relation to applying to LCC for a historic footpath to be added to the Definitive Map. The Parish Council have no knowledge of ownership of the land.
7. Copy of thank you letter received from CFoR to residents on the High Street thanking them for allowing CFoR to place the ‘Lone Tommy’ and ‘Bullet & Brian’ statue outside their house on their land next to the War Memorial. Confirming ownership and responsibility of the Statues.
2021.125 SKDC Planning Applications
S22/0006 Proposed installation of a natural wildlife pond and alterations to previously converted barn including new courtyard landscaping. The Barn, Mill Farm Stables, Stainby Road, Colsterworth, Lincolnshire
SKDC Planning Approval
S21/2044 Proposed two storey rear extension and single storey porch extension. 44 High Street Colsterworth
NG33 5NF
SKDC Planning Withdrawn
S20.0129 Change of use of land from storage (B8) to establishment and operation of a concrete block manufacturing facility (B2) including erection of buildings, storage, landscaping and bund. Location: Land To The South Of The A151 Colsterworth Grantham NG33 5JN. Withdrawn by applicant.
2021.126 Group Reports
2021.126.1 Highways & Footpaths Working Group Report (Cllrs Bennett, Clark, Brocklebank and Hainsworth) Report previously circulated.
Cllr Hainsworth thanked Cllr Brocklebank for the work he is carrying out for the Council. A report had also been received about the Vehicle Activated Sign (VAS) at Stainby requiring some attention as it was requiring more frequent charging. It was agreed by Council that the investigations into costs for updated and new signs be looked at for future consideration.
2021.126.2 Environment & Amenities Working Group Report
1. War Memorial Project (Phase 2) Update. (Cllr C Hainsworth)
It was proposed, seconded and
Resolved
The three tender quotations have been received. A short discussion took place and the Clerk agreed to ask the architect to re-assess the specifications of the quotations for value for money and quality at no further cost to the Parish Council. Cllr Hainsworth agreed to make further investigations with the War memorials Trust, other potential Grant options and Public Contract Regulations with the intention of bringing a proposal to the March meeting.
2. The Queen’s Platinum Jubilee Beacons update. (Cllr’s T Neale, I Johnson, K Vickers & L Bennett)
It was proposed, seconded and
Resolved
Cllr L Bennett had obtained a quotation of £650 excl vat for a locally sourced Beacon.
Cllr T Neale proposed a gas fuelled beacon at £490 excl vat. A discussion took place on potential locations for the beacon, and it was agreed to bring a firm proposal to the March meeting.
2021.126.3 Planning Committee Report – No Report this month.
2021.126.4 Finance and Administration (F & A) No meeting this month next meeting 19th April 2022 (Cllrs Bouvie, Hainsworth, E O’Neill & McShane).
Resolve to adopt the following policy at their annual review.
1. CAD Financial Regulations Policy with the following amendment at point 6.15. “The bank mandate will state clearly the amounts of payments that can be instructed by the use of the Service Administrator alone up to a daily maximum of £1000.00.
It was proposed, seconded and
Resolved
Unanimously agreed
2. CAD Co-Option Policy
3. CAD Remote Meeting Protocol
4. CAD Media Policy
It was proposed, seconded and
Resolved
Unanimously agreed for 2, 3 & 4.
Net Position by Cost Centre and Code uploaded to website.
2021.127 Approve Accounts for payment.
It was proposed, seconded and
Resolved
Unanimously approved and cheque signed by Councillor C Hainsworth and Clerk S Grant.
COLSTERWORTH AND DISTRICT PARISH COUNCIL
ACCOUNTS FOR PAYMENT DECEMBER 2021
ONLINE PAYMENTS
Date of payment Payee Name Details Amount
03/01/2022 Stuart Whitcombe In Touch Editing December Issue £70.00
02/01/2022 Kevin Atter Wages & Expenses Staff 2 & 3 £528.80
03/01/2022 Harrison Print In Touch Printing £278.25
04/01/2022 Streetwise Environmental LCC & Village Grass cut £261.60
04/01/2022 Streetwise Environmental LCC & Village Grass cut £141.60
10/12/2021 HMRC PAYE 3rd Qtr £702.33
10/12/2021 Ian Smith Electrical Ltd Electrical Work Xmas lights £171.60
£2,154.18
CHEQUES
CHEQUE SUPPLIER DETAILS VALUE
NUMBER
103904 Parish Council Staff Wages & Expenses 1 £789.64
103905 Wicksteed Leisure Ltd Bearing Woolsthorpe Play Area Roundabout £1,008.00
£1,797.64
DD's
DD Focus Office Telephone 26.39
DD Water Bill Stamford Rd Allotments £49.87
DD Water Bill Woolsthorpe Road allotments £18.45
£3,951.82
COLSTERWORTH AND DISTRICT PARISH COUNCIL
ACCOUNTS FOR PAYMENT JANUARY 2022
Unanimously approved and cheque signed by Councillors C Hainsworth and L McShane.
ONLINE PAYMENTS
Date of payment Payee Name Details Amount
02/02/2022 Stuart Whitcombe In Touch Editing February Issue £70.00
02/02/2022 Kevin Atter Wages & Expenses Staff 2 & 3 £518.80
03/02/2022 Harrison Print In Touch Printing (January) £278.25
03/02/2022 Glasdon UK Limited Waste bin £242.44
03/02/2022 Colsterworth Methodist Church Room Hire Feb PC Meeting £20.00
04/02/2022 Grafton Merchanting GB Ltd Skip Hire / Nature Trail £330.00
Sub Total £1,459.49
CHEQUES
CHEQUE SUPPLIER DETAILS VALUE
NUMBER
103906 Parish Council Staff Wages & Expenses 1 £795.24
103907 Wicksteed Leisure Ltd Repair to slide legs C/W Play Area £939.48
Sub Total £1,734.72
DD's
DD Focus Office Telephone 21.88
Grand Total £3,194.21
Balances
Reconciled
31/01/2022 Income from 01/04/2021 £91,347.59
31/01/2022 Expenditure from 01/04/2021 £80,818.60
Surplus/Deficit = £10,528.99
Less Unpresented payments ecl DD's *£3,365.81
Surplus/Deficit = £7,163.18
Balances
04/01/2022 Deposit Account £54,320.67
31/01/2022 Community Account £25,486.66
Total £79,807.33
Less unpresented Payments & chq's £76,441.52
Less previous outstanding unpresented pmts *£171.60 (Included above)
2021.128 Matters requiring attention such as potholes and faulty streetlights.
1. Potholes reported FMS Bridge End, Old Post Lane, Bourne Road Estate & Houghton’s Lane.
2. Pothole on Church Lane, North Witham still requires repair. Clerk to follow up.
3. Cllr J Clark raised a question on car insurance requirements when using own vehicle for Council Work. The Clerk to follow up.
2021.129 Date of next Parish Council meeting is Tuesday 1st March 2022 at 7.30pm at the Methodist Village Hall Colsterworth subject to being COVID-19 safe.
There being no other business Chairperson C Hainsworth closed the meeting at 9.00 pm.
SIGNED:
CHAIRPERSON DATE: 1st March 2022
Attendance to date (May 2021 to April 2022) – annual maximum 10 (No meeting August & January)
Cllr Name Constituency Attended Apologies Absent
J Clark North Witham & Lobthorpe 3 4
A Bouvie Colsterworth 6 1
E O’Neill Colsterworth 6 1
C Hainsworth Gunby & Stainby 7
G Henton Colsterworth 6 1
L McShane Colsterworth 7
C Russell Colsterworth 3 4
L Bennett Colsterworth 6 1
*D Cox Colsterworth 1 1
*J Skelton Colsterworth 2 1 2
R Brocklebank North Witham & Lobthorpe 4 3
*K Vickers Colsterworth 4 1
* I Johnson Colsterworth 3 2
*T Neale Colsterworth 3
Vacancy Colsterworth x 2
Vacancy Gunby & Stainby x 1
*T Neale joined 5th October 2021
*D Cox resigned 7th July 2021
*K Vickers joined July 2021
*I Johnson joined July 2021
*J Skelton resigned December 2021