Minutes
Minutes of the Parish Council meeting held on Tuesday 4th October 2022.
Public Forum
There were no members of the public present.
Councillors: C Hainsworth, E O’Neill, C Russell, R Brocklebank, L Bennett, G Henton, T Neale, L McShane & K Vickers.
In Attendance
Sue Grant Parish Clerk.
South Kesteven District Council (SKDC) Councillor D Bellamy.
Agenda Item No
2022.75 Apologies for absence.
Cllrs A Bouvie, J Clark, S Walker & I Johnson,
2022.76 Chairman’s remarks.
Chair to the Parish Council Cllr Caroline Hainsworth welcomed everyone to the meeting. They commented on the mild weather and hoped for a good meeting.
2022.77 Declarations of interest in accordance with the LGA 2000
None
2022.78 Approval of the Minutes of the previous meeting.
Cllr T Neale abstained because they were not present at the previous meeting. All other members that the official minutes of the meeting of the Parish Council held on 6th September 2022 be approved as a correct record and duly signed and dated by the chairperson.
2022.79 County/District Councillor Report
SKDC District Councillor D Bellamy reported: -
1. Following Cllr Ben Green’s request for a PCSO presence at a Parish Council meeting the Chief Constable of Lincolnshire Constabulary would be arranging a meeting with Cllr Green.
2. Cllr Bellamy thanked the Parish Council for the vehicle activated sign (VAS) which the Parish Council had agreed to install at North Witham.
3. Cllr K Vickers brought up the subject of the A1 housing development, but Cllr Bellamy was not aware of a start date.
2022.80 1. To resolve Parish Council Wreath Laying responsibility for Remembrance Day Sunday 13th November 2022.
It was proposed, seconded and
Resolved
Unanimously agreed that Chair to the Council Cllr C Hainsworth would lay the wreath on behalf of the Parish Council.
2. Resolve to purchase a Poppy Wreath from Royal British Legion (RBL) up to £20. (S.137 Expenditure)
It was proposed, seconded and
Resolved
Unanimously agreed.
2022.81 Brought forward from Agenda item September 2022.59. Resolve to agree for the Community Cleaners to work after sunset using head torches in line with Health and Safety.
Agreed by a majority vote subject to the Clerk presenting a Risk Assessment to the Parish Council at the next meeting on 4th October 2022.
1. Resolve to agree the working in the dark risk assessment.
It was proposed, seconded and
Resolved
Agreed by a majority, Cllr G Henton was against.
2. Resolve to agree a budget of £80 to purchase 2 rechargeable head torches, 2 x sets of high Viz coats and over trousers and small first aid kit.
It was proposed, seconded and
Resolved
Agreed by a majority, Cllr G Henton was against.
2022.82 Resolve to switch on the Christmas Lights at St John the Baptist Church at 6.30pm on Friday 2nd December 2022.
It was proposed, seconded and
Resolved
Unanimously agreed. A short discussion took place identifying a potential resident to switch on the lights. The Clerk to follow this up.
2022.83 Request from the Paddock Tenant to run to run a spur off the existing water supply and install a separate tap to the field, with a separate water meter. All costs covered by the tenant who would submit meter readings and pay for the water usage separately.
It was proposed, seconded and
Resolved
Agenda item fell.
2022.84 Risk Exception Report
It was proposed, seconded and
Resolved
Cllrs accepted the status of the report with no amendments.
2022.85 Clerks Report Action
1 Work to renovate the Parish Council Notice Board on Bourne Road and the timber bus shelters at North Witham, Gunby & Colsterworth is scheduled to start in October. Clerk
2 The Clerk is sourcing ‘No Dog Fouling Signs’ to be placed around Colsterworth. Clerk
3 FMS Report Speed Limit signs and others obscured by vegetation on B676 Stainby Road resolved due to Cllr Brocklebank’s persistence. None
4 The Isaac Newton Bench for Woolsthorpe Road has been ordered. Minute ref 31/05/2022 2022.22. Clerk
5 The speed signs from Elan City for Woolsthorpe Road and North Witham have been ordered minute ref 31/05/2022 2022.30. Clerk
6 Fallen tree on Footpath 17 reported to LCC ROR. Report ref: 1700978 & 1702793. LCC ROW confirmed work is planned. Clerk
2022.86 Correspondence received
1 Report of a dangerous branch on trees opposite Old Post Lane Play area. The land is not the responsibility of the Social Club or Parish Council. It has been reported to LCC Highways via Fix My Street 431464 who state the land is not their responsibility. The Clerk investigating responsibility with David Wilson Homes. Clerk
2 Query regarding the derelict garage on the High Street. This is on hold. In March 2021 the Parish Council were informed by a resident with historic ownership of the derelict garage that they were starting the process to formalise ownership with HM Land Registry.
To be an agenda item for November 2022.
3 SKDC review of polling district and polling places in the South Kesteven area.
The draft proposals and maps of the polling districts where changes are suggested are also available on the Council’s website www.southkesteven.gov.uk/pollingreview.
A period of public consultation on these draft proposals, which will run until Friday, 7 October 2022. None
4 Email received asking what progress the Parish Council have made with the derelict garage. Advised This is on hold. In March 2021 the Parish Council were informed by a resident with historic ownership of the derelict garage that they were starting the process to formalise ownership with HM Land Registry.
To be an agenda item for November 2022.
5 Eight RBL lamp post poppies have been donated to the Parish Council by a generous local resident. Thank you. Letter of thanks sent by the Clerk.
6 Anglian Water Lincolnshire Reservoir Project. The initial concept plan for the reservoir, is now publicly available on their website https://www.anglianwater.co.uk/environment/investing-in-the-future-of-water/two-new-reservoirs/about-the-new-reservoirs-in-lincolnshire-and-fens/
None
7 Report of overhanging vegetation on Footpath 9. Problem reported to LCC ROW who confirmed the path had been cut back but they do not cut above head heights because it does not affect the footpath. None
8 SKDC Proposed Council Tax Support Scheme 2023/24.
A consultation has been published on our website, which can be viewed at http://www.southkesteven.gov.uk/CouncilTaxSupportSchemeSurvey.
None
9 Following on from a River Witham pollution incident in 2019 a request has been received from a parishioner for the to consider Parish Council consulting with the Environment Agency and local landowners to investigate measures that may help mitigate future incidents. Forward agenda for November
2022.87 Planning Applications - SKDC Comments
S22/1692 Submission of details reserved by Condition 3 (Ground Investigations), 4 (Tree Survey) and 5 (Sustainable Buildings) of S22/0615 Location: Street Record, Woodyard Close, Colsterworth, Lincolnshire, NG33 5JD None
S22/1732 Section 73 application to vary Condition 2 (Approved Plans) of planning permission S22/0615 (Construction of 2-storey detached dwelling and triple garage with studio above) to include the addition of a front porch and an orangery to the rear. Location: Street Record, Woodyard Close, Colsterworth, Lincolnshire, NG33 5JD
S22/1805 Proposed raised patio and attached rear timber pergola. Location: Beech House, 7A Woodlands Drive, Colsterworth, Lincolnshire, NG33 5NH None
SKDC Planning Permission
S22/1323 Two storey side extension. 23 High Street Colsterworth, Lincolnshire NG33 5NE None
SKDC Approval of Reserved Matters
S21/1906 Reserved matters for appearance, layout, scale and access for the erection of 70 dwellings following Outline permission S18/2379. Location: Land West Off A1 And North Of Bourne Road, Colsterworth None
Appeal Withdrawn
S21/1566 App/E2530/W/22/3296180: Woodyard To The Rear Of 13-17 Stamford Road Colsterworth Ng33 5jd - S21/1566 - Appeal Withdrawn By Applicant. None
Group Reports
2022.88.1 Highways & Footpaths Working Group Report
Speed Signs Project update. (Cllr C Hainsworth)
The VAS Project plan and risk assessment was circulated to all Cllrs.
2022.88.2 Finance & Administration Committee Report
1. Finance and Administration (F & A) Committee Report (Cllrs Bouvie, Hainsworth, L McShane & E O’Neill) No meeting this month, date for the next meeting Tuesday 18th October 2022.
2. Resolve to adopt the following polices for their annual review.
1. CAD Equal Opportunities Policy
2. CAD Grants Allocation
3. CAD Grants
4. CAD Volunteer Policy
5. CAD Employment Policy
6. CAD Nature Trail Constitution
7. CAD Risk Management
8. CAD Publications Scheme
It was proposed, seconded and
Resolved
Unanimously agreed to renew Policies 1, 2, 3 & 8.
Unanimously agreed to renew Policies 4, 5 & 6 with a short amendment to acknowledge the principles of the ‘Civility & Respect Pledge’.
Unanimously agreed to defer Policy 7 to the following meeting after the F&A Meeting 18th October 2022.
3. Net Position by Cost Centre and Code 27/09/2022.
2022.88.3 Environment & Amenities Working Group Report.
1 Agree volunteer Cllr for allotment inspections and dates of inspections.
• Cllr K Vickers volunteered for the Stamford Road inspection. Date to be confirmed.
• Cllr G Henton volunteered for the Woolsthorpe Road inspection. Date to be confirmed.
2022.88.4 Planning Committee Report – No Report this month.
2022.89 Approve accounts for payment.
It was proposed, seconded and
Resolved
Unanimously agreed.
2022.90 Matters requiring attention such as potholes and faulty streetlights.
2022.91 Date of next Parish Council meeting is Tuesday 1st November 2022
COLSTERWORTH AND DISTRICT PARISH COUNCIL
ACCOUNTS FOR PAYMENT SEPTEMBER 2022
ONLINE PAYMENTS
Payee Name Details Amount
05/10/2022 Stuart Whitcombe In Touch Editing Oct edition £80.00
05/10/2022 Staff 2 & 3 Wages & Expenses Staff 2 & 3 £563.64
06/10/2022 Staff 1 Clerk Salary & Expenses £848.55
07/10/2022 DB Ostler Builder Removal & installation of bench OPL £150.00
07/10/2022 Diocese of Lincoln (LDTBF) Allotment rent Stamford Rd 6 x months £200.00
07/10/2022 Colsterworth Trust Estate Embankment wood rent £10.00
07/10/2022 Colsterworth Trust Estate Embankment wood rent £10.00
08/10/2022 HMRC PAYE Q2 £778.45
09/10/2022 Life in Pictures InTouch printing Sept £276.00
09/10/2022 David Warden (MCS Ground Care) LCC & Village grass cut £502.00
10/10/2022 David Warden (MCS Ground Care) LCC & Village grass cut £818.00
Sub Total £4,236.64
05/10/2022 Transfer from Deposit Acc to Community Acc To maintain a credit balance prior to 2nd Precept instalment £4,000.00
DD's
DD Focus Office Telephone £24.35
DD HSBC Bank Charges £5.00
DD Wave Woolsthorpe Rd allotment water bill £34.03
DD Wave Stamford Rd allotment water bill £0.00
£63.38
Grand Total £4,300.02
Balances
Reconciled
03/10/2022 Income from 01/04/2022 £26,009.43
Expenditure from 01/04/2022 £23,850.64
Surplus/Deficit = £2,158.79
Less Unpresented payments excl DD's £4,236.64
Surplus/Deficit = £1,922.15
Balances
03/10/2022 Deposit Account £72,349.00
03/10/2022 Community Account £2,554.78
Total £74,903.78
Less unpresented Payments & chq's £70,667.14
2022.92 Matters requiring attention such as potholes and faulty streetlights.
The Clerk will again report the long deep rut on the carriageway of the Bourne Road roundabout to FMS emphasizing the health and safety aspect of the defect.
Post meeting note – FMS ref 433034
2022.93 Date of next Parish Council meeting is Tuesday 1st November 2022.
There being no other business Chairperson C Hainsworth closed the meeting at 8.25pm pm.
SIGNED:
CHAIRPERSON DATE: 1st November 2022
Attendance to date (May 2022 to April 2023) – annual maximum 10 (No meeting August & January)
Cllr Name Constituency Attended Apologies Absent
J Clark North Witham & Lobthorpe 2 3
A Bouvie Colsterworth 4 1
E O’Neill Colsterworth 5
C Hainsworth Gunby & Stainby 5
G Henton Colsterworth 5
L McShane Colsterworth 4 1
C Russell Colsterworth 5
L Bennett Colsterworth 5
R Brocklebank North Witham & Lobthorpe 5
K Vickers Colsterworth 4 1
I Johnson Colsterworth 2 2 1
T Neale Colsterworth 4 1
S Walker* Appointed July 2022 Colsterworth 1 1
Vacancy Colsterworth x 2
Vacancy Gunby & Stainby x 1