Draft Minutes
Draft Notes of the Parish Council meeting held on Tuesday 5th April 2022.
Public Forum
Chairperson to the Parish Council Caroline Hainsworth opened the meeting at 7.30pm and welcomed the two members of the public present.
• The first spoke in objection to SKDC Planning Application S22/0615, ‘Construction of 2-storey detached dwelling and triple garage with studio above on an additional 6th plot at the Woodyard to the rear of 11-17 Stamford Road, Colsterworth, Lincolnshire, NG33 5JD.” They raised the following concerns:
o The volume of builder’s debris and litter affecting existing properties nearby which they believed was created from the Woodyard Building site off Stamford Road.
o The increase in traffic from the new properties using the dangerous Stamford Road and Bourne Road crossroads.
o They also raised concerns in relation to several survey letters that their elderly mother had received.
• Cllr J Clark explained to the member of public that the Parish Council is not a planning authority.
• District Cllr Ben Green introduced himself and explained that SKDC are investigating at Council level, and he is awaiting to hear back.
• Cllr G Henton pointed out that the control of builder’s rubbish is down to the site manager.
• The Clerk agreed to visit the site and contact to the Site Manager.
The second member of the public left the meeting just before the first member had finished speaking.
At the discretion of the Chair to the Parish Council the public forum was extended to 19.47hrs to allow Cllrs C Clark, B Green and G Henton to have relevant input and allow first member of public to finish speaking.
Councillors: C Hainsworth, E O’Neill, C Russell, R Brocklebank, Cllr Clark, K Vickers, I Johnson, G Henton, A Bouvie and & T Neale.
In Attendance
Sue Grant Parish Clerk.
District Councillors and B Green. County Councillor C Vernon
2021.148 Apologies for absence.
Cllrs L McShane and L Bennett valid reasons given.
2021.149 Chairman’s remarks.
Chair to the Parish Council Cllr Caroline Hainsworth thanked the newly elected SKDC Councillor Ben Green for the £500 Members Grant that he had awarded towards a new bench on the Colsterworth Nature Trail.
2021.150 Declarations of interest in accordance with the LGA 2000
Cllr C Hainsworth declared an interest as a member of CFoR in agenda item 2021.144.2.1
Cllr C Russell declared an interest as a family member in agenda item 2021.154.
2021.151 Approval of the Minutes of the previous meeting.
It was proposed, seconded and
Resolved
Cllr A Bouvie abstained because they were not present at the previous meeting. All other members present agreed that the official minutes of the meeting of the Parish Council held on 1st March 2022 be approved as a correct record and were duly signed and dated by the Chairperson.
2021.152 County/District Councillor Report.
District Councillor Ben Green Reported: -
1. Central Government’s £150 energy rebate will be paid by SKDC, for those in properties banded A through D, from 25 April. Those paying Council Tax by Direct Debit will receive it slightly faster than those who do not, and there is still time to sign up for Direct Debit and benefit from more rapid payment. Further details can be found here: https://www.gov.uk/guidance/council-tax-rebate-factsheet.
2. 35 local hosts have come forward to house Ukrainian refugees in SK – a nationally significant figure. DBS background checks are almost complete and SKDC will be the first local authority to lead property inspections affirming living conditions are up to standard. £200 is payable per refugee, £350 per household per month receiving refugees and £10,500 per head to LCC, to cushion the impact on public services.
3. Applications for Woodland Trust community tree packs, which are free and come in a variety of themes from hedging to fruit trees, have recently re-opened. Successful applications at this time would result in a November delivery. More information here: https://woodlandtrust.org.uk/freetrees.
4. Pleased to report that I and others’ complaints about sizeable potholes off the Colsterworth A1 flyover, on the High Dyke, have been addressed by LCC, who have resurfaced large sections of road. This should prove a durable repair.
5. It was a pleasure to grant the Members award and appreciated the Cllrs quick response to the tight deadline as the Clerk was on annual leave.
Lincolnshire County Councillor Charlotte Vernon Reported:
1. Charlotte apologized for not attending the previous meeting shortly after being elected due to previous commitments.
2. The County Council are ready to welcome the first Ukrainian refugees.
3. Road Maintenance Grant allocation for 2022/2023 remains £12m less than 2019/2020.
4. Whilst the Road Maintenance Grant disappointing the County Council have recently voted to allocate money for highways from a combination of reserves and a small rise in Council Tax.
5. COVID-19 Update – Stamford Library will re-open on 3rd May and Click and Collect service will end at 4pm on 23rd April. No Library services will be available between these dates and no fines will be levied
6. British Rail HQ – LCC & SKDC have now submitted their joint expression of interest to host the Great British Railways Headquarters.
7. Fixmystreet – Cllr C Vernon urged residents to continue to report damage to roads on this website.
8. The Queens Platinum Jubilee – Apply for road closures as soon as possible for any events requiring road closures.
9. Bourne Road Pavement – Request for any historical information in relation to the lack of footpath between numbers 18 – 28 Bourne Road.
2021.153 Resolve to comment on SKDC planning application S22/0378. Use of Land for the storage of Building Materials. Former Quarry Site, Old Post Lane, Grantham, North Witham, NG33 5JZ. (Cllr J Clark)
It was proposed, seconded and
Resolved
Unanimously agreed for the Clerk to send the agreed comments.
2021.154 Resolve to approve the following Ingle Trust Charity Trustees: Helen Scorror, Peter Smith, Ruth Hollis, Mark Harrison and Margaret Winn (Trustee & Correspondent) for a further three years.
It was proposed, seconded and
Resolved
Cllr Russell abstained as he had declared an interest (2021.150) and Cllr E O’Neill abstained stating he did not know enough about the Ingle Trust Charity, all other Cllrs agreed.
2021.155 Risk Exception Report
It was proposed, seconded and
Resolved
For the Clerk to continue to monitor and work towards a green status.
2021.156 Clerks Report
1. Fly Tipping North Witham reported by Cllr J Clark and followed up with SKDC.
2. Thank you to the volunteers who did their annual Litter Pick on the Nature Trail.
3. Parish Council Highway Grass Cutting Agreement for 2022-2023 received and submitted to LCC Highways with a copy of the Parish Council Public Liability Policy Document.
4. Request from G H Linnell Ltd monumental masons to fix a memorial in Old Post Lane Cemetery within the permitted specifications.
5. The Green Canopy plaque and Queen’s Platinum Jubilee bench has been ordered and awaiting delivery. Agenda item agreed March 2021.136.1
6. The Queen’s Platinum Jubilee beacon has been ordered awaiting delivery. Agenda item agreed March 2021.144.2.2
7. SKDC District Cllr Ben Green has awarded a £500 Ward Grant to the Nature Trail for a new bench.
8. The Ingle Trust would like to donate a sum towards a bench on the Nature Trail.
9. The damaged bench on the High Street junction Bourne Road has been reported to the Parish Council Insurance Company BHIB and a claim submitted and processed for a replacement bench.
10. External Auditor PKF Littlejohn Annual Return instructions received for 2021-2022. The Clerk to complete and arrange submission before 1st July 2022.
2021.157 Correspondence
1. Report from the volunteer who charges the Vehicle Activated Speed sign at Stainby that it requires more frequent charging, possibly a new battery is required.
2. Report from a resident in Gunby that the grass verges need cutting. Advised that the new contractor had already confirmed they would be cutting the area the same week. The Clerk will arrange to meet with the resident.
3. NALC confirmation of the Clerk’s salary uplift agreement from 1st April 2021.
4. The Treasurer of Colsterworth and District Youth Centre advised that he will be stepping down with immediate effect.
5. Ingle Trust annual accounts received and filed.
6. Letter and cheque for £400 from the Frederick Ingle Charity towards a bench to be sited on the Nature Trail.
7. Letter from the Frederick Ingle Charity advising of the retirement of Trustee Michael Blackmore and the appointment of Mark Harrison as a new Trustee.
8. Letter from a Woolsthorpe Road allotment holder requesting that the Woolsthorpe Road entrance is re-instated. Also, the vegetation near the tap to be removed.
9. Email from Woolsthorpe Road allotment holder advising that they will be removing the fence from allotment W5a and move it back to its original position giving vehicular access from the gate on Woolsthorpe Road.
10. Email from the leader of the 1st Colsterworth Scout Group looking for a local environmental project that they could help with or complete. The task would go towards their World Challenge badge. Clerk consulted with the Nature Trail Ranger.
11. Request from a Woolsthorpe Road allotment holder to have the Woolsthorpe Road gate access to the allotment re-instated.
12. SKDC Street Collection and House to House Collection Policy consultation:
http://www.southkesteven.gov.uk/index.aspx?articleid=15746
Please note these consultations close on 20 April 2022
13. Request to install a chicken run on allotment 2b Length – 32 foot, Width = 4 x 6 foot panels OR 2 x 8 foot + 2x 4 foot, Length 7 x 8 foot + door pane.
2021.158 SKDC Planning Applications
2022/0191 Erection of single storey side extension SECOND SCHEDULE. 46 Colster Way Colsterworth
S22/0378 Use of Land for the storage of Building Materials. Former Quarry Site, Old Post Lane, Grantham, North Witham, NG33 5JZ. See agenda item
S22/0383 Creation of second entrance and upgrades to existing entrance. 14 Stamford Road, Colsterworth, Lincolnshire, NG33 5JD.
S22/0191 Erection of single storey side extension SECOND SCHEDULE. 46 Colster Way Colsterworth
S22/0491 Application for 2 storey extension to side and single storey to side and front of existing dwelling, Newton Way, Woolsthorpe by Colsterworth
S22/0516 Removal and alterations to internal partitions; extending the existing mezzanine floor to create a larger kitchen/diner; 53 Woolsthorpe Road, Woolsthorpe By Colsterworth, Lincolnshire, NG33 5NU,
S22/0517 Removal and alterations to internal partitions; extending the existing mezzanine floor to create a larger kitchen/diner; Location: 53 Woolsthorpe Road, Woolsthorpe By Colsterworth, Lincolnshire, NG33 5NU, App Type: Household
S22/0615 Construction of 2-storey detached dwelling and triple garage with studio above on an additional 6th Plot (an addition to development approved under S19/1709) Location: Woodyard to the Rear Of 11-17 Stamford Road, Colsterworth, Lincolnshire, NG33 5JD,
S22/0566 Convert & extend detached garage/workshop to create new detached dwelling. Jaylu, 15 School Lane, Colsterworth, Lincolnshire, NG33 5NW
SKDC Planning Approval
S21/0121 Non-material amendments to S19/1709 (erection of five dwellings) amendments include addition of garden room and change of window to bedroom 4 - Plot 1 and revised kitchen layout with doors to the rear instead of windows and ASHP instead of gas boiler to Plot 5 Woodyard at Rear Of 13-17 Stamford Road Colsterworth
S22/0006 Installation of a natural wildlife pond and alterations to converted barn, Stainby Road, Colsterworth
S22/0122 Rear single storey extension to existing dwelling, Colster Way, Colsterworth.
S21/2428 Install four rapid electric vehicle charging stations. McDonald’s Restaurant Great North Road Colsterworth NG33 5FF.
S22/0191 Erection of single storey side extension SECOND SCHEDULE. 46 Colster Way Colsterworth
2021.159 Group Reports
2021.159.1 Highways & Footpaths Working Group Report (Cllrs Bennett, Clark, Brocklebank and Hainsworth)
No written report this month.
Cllr R Brocklebank reminded all that Newton Way, Water Lane & Reads Lane is due to be surface dressed in April.
The grass cutting contractor has strimmed the jitty Water Lane to Newton Way.
The Clerk advised that she has had regular contact with the new grass cutting contractor and any feed back welcomed to assist him in familiarising himself with his new rounds.
The Clerk advised that LCC had cleared Footpath 15 from School Lane to Old Post Lane.
2021.159.2 Environment & Amenities Working Group Report
It was proposed, seconded and
Resolved
War Memorial Project. (Cllr E O’Neill)
Cllr C Hainsworth abstained because they had declared an interest (2021.150) all other Cllrs agreed.
1. Resolve that the Parish Council apply for the War Memorial Trust Grant up to maximum of 50% of eligible costs. WMT using the lowest quotation excl vat (on a Price-Only basis) – next closing date June 2022.
It was proposed, seconded and
Resolved
Agenda item received no votes.
2. Resolve that the P.C. will take no further action with respect to restoration of the War Memorial at this time but will facilitate any other suitable individual or group wishing to investigate restoration of the War Memorial.
It was proposed, seconded and
Resolved
Cllr E O’Neill proposed, Cllr C Hainsworth abstained because they had declared an interest (2021.150) all other Cllrs agreed.
3. Resolve to investigate costings for remedial work to maintain the memorial in its current state.
It was proposed, seconded and
Resolved
Agenda item received no votes.
2021.159.3 Planning Committee Report – No Report this month.
2021.159.4 Finance and Administration (F & A) No meeting this month next meeting 19th April 2022 (Cllrs Bouvie, Hainsworth, E O’Neill & McShane).
Net Position by Cost Centre and Code uploaded to website.
2021.160 Approve Accounts for payment.
It was proposed, seconded and
Resolved
Unanimously approved.
COLSTERWORTH AND DISTRICT PARISH COUNCIL
ACCOUNTS FOR PAYMENT FOR MARCH 2022
ONLINE PAYMENTS
Date of payment Payee Name Details Amount
07/04/2022 W. G. Harrison Limited In Touch Printing £292.00
06/04/2022 Kevin Atter Wages & Expenses
es Staff 2 & 3 £520.80
07/04/2022 W. G. Harrison Limited In Touch Printing £292.00
07/04/2022 Lincoln Diocese (LDTBF) Stamford Rd Allotment Rent (6 months) £200.00
08/04/2022 21CC Group Ltd (Jubilee Beacon) Jubilee beacon £588.00
08/04/2022 Colsterworth Methodist Church Room Hire £40.00
09/04/2022 Royal British Legion Platinum Jubilee Plaque £144.99
10/04/2022 HMRC PAYE PAYE 4th Qtr £802.91
11/04/2022 Glasdon UK Limited Outstanding payment for bin Colster Way. £24.84
11/04/2022 Colsterworth Trust Estate Woolsthorpe Rd allotment rent (6 months) £10.00
05/04/2022 Sue Grant Clerk Salary & Expenses £940.09
12/04/2022 Dave Warden (MCS Ground Care S/S) LCC & Village Grass Cut 384.00
12/04/2022 W.G. Harrison Ltd In Touch printing Apr 292.00
Sub Total £4,309.63
CHEQUES
CHEQUE SUPPLIER DETAILS VALUE
NUMBER
None
£0.00
DD's
DD Focus Office Telephone £27.00
DD Wave Water Bill - Stamford Rd Allotments £16.84
DD Wave Water Bill - Woolsthorpe Rd Allotments £15.35
Total excl DD’s £4,309.63
Balances
Reconciled
31/03/2022 Income from 01/04/2021 £94,407.56
31/03/2022 Expenditure from 01/04/2021 £86,459.68
Surplus/Deficit = £7,947.88
Less Unpresented payments ecl DD's £4,309.63
Surplus/Deficit = £3,638.25
Balances
31/03/2022 Deposit Account £54,322.13
31/03/2022 Community Account £22,732.49
Total £77,054.62
Less unpresented Payments & chq's £72,744.99
2021.161 Matters requiring attention such as potholes and faulty streetlights.
.
2021.162 Date of next Parish Council meeting is Tuesday 3rd May 2022 at 7.30pm at the Methodist Village Hall Colsterworth subject to being COVID-19 safe.
There being no other business Chairperson C Hainsworth closed the meeting at 8.45pm.
SIGNED:
CHAIRPERSON DATE: 3rd May 2022
Attendance to date (May 2021 to April 2022) – annual maximum 10 (No meeting August & January)
Cllr Name Constituency Attended Apologies Absent
J Clark North Witham & Lobthorpe 5 4
A Bouvie Colsterworth 7 2
E O’Neill Colsterworth 8 1
C Hainsworth Gunby & Stainby 9
G Henton Colsterworth 8 1
L McShane Colsterworth 8 1
C Russell Colsterworth 5 4
L Bennett Colsterworth 8 1
*D Cox Colsterworth 1 1
*J Skelton Colsterworth 2 1 2
R Brocklebank North Witham & Lobthorpe 6 3
*K Vickers Colsterworth 6 1
* I Johnson Colsterworth 5 2
T Neale Colsterworth 5
Vacancy Colsterworth x 2
Vacancy Gunby & Stainby x 1
*D Cox resigned 7th July 2021
*K Vickers joined July 2021
*I Johnson joined July 2021
*J Skelton resigned December 2021
* T Neale joined November 2021