Parish Council Meeting 4th April 2023

Minutes

Minutes of the Parish Council meeting held on Tuesday 4th April 2023.

Public Forum

There were three persons present at the public forum.

Broken Gate -The first spoke in relation to a broken gate from the metal fence around Colster Way Play area close to Rope Walk. The Clerk explained that they had already contacted the manufacturer for replacement hinges and due to the weight of the gate needed help to remove it for safe keeping. The second member of the public kindly offered to collect the gate and store it at their home.

Litter - The second member of the public a valued regular volunteer litter picker spoke in relation to the ongoing litter and fly tipping problem around the local businesses in the location of the A151 flyover. They mentioned that a family member had also become involved in litter picking and thanked the Parish Council for the recent article placed in the In Touch magazine on the large voluntary litter pick they arranged where 60 bags of litter were collected over the A151 flyover. They asked that the Parish Council write to the local businesses asking them to place extra bins on the perimeter of their land. They also mentioned that rats had been seen on a layby close to businesses on the south bound side of the A1 and requested the Parish Council supply them with disposable gloves. SKDC Cllr D Bellamy said he would contact the Environmental Health Department regarding this and let the Clerk know of any action taken.

It was suggested by some Cllrs for the Parish Council to write to the business owners to ask them to install extra waste bins.

Speeding- The third member of the public spoke in relation to speeding traffic at Bridge End, saying now they had small children they were more aware of the issue. They commented that Corby Glen had a regular Community Speed Watch (CSW) presence. Cllr C Hainsworth stated that the equipment being used by Corby Glen was on loan from Colsterworth Parish Council and they were hoping to re-start the CSW at Colsterworth and were encouraging more people to volunteer. SKDC Cllr D Bellamy suggested it would be a good idea for existing CSW volunteers to do a refresher CSW course. Cllr E O’Neill mentioned that the Parish Council were looking at traffic management on the High Street with the LCC Highways department.

Chair to the Parish Council Cllr C Hainsworth extended the public forum to 7.45pm to allow each member of the public to speak.

Councillors: C Hainsworth, E O’Neill, C Russell, L Bennett, I Johnson, T Neale, L McShane, A Bouvie & G Henton.

 

In Attendance  

South Kesteven District Council (SKDC) Councillors David Bellamy & Ben Green.

LCC Cllr Charlotte Vernon who left the meeting at 8.05pm.

 

Agenda Item No

 
  1.  

Apologies for absence: -

 

Cllrs R Brocklebank, S Walker, K Vickers and J Clark, valid reasons given.

 
  1.  

Chairman’s remarks.

 

Chair of the Parish Council Cllr C Hainsworth welcomed everyone to the meeting and hoped that Cllrs had put in their election nomination forms. They announced that Cllr L Bennett would not be re-standing for election, and Cllr Bennett also said that Cllr R Brocklebank would also not be re-standing. Cllr C Hainsworth thanks those who were no longer standing for the work that they had done.
  1.  

Declarations of interest in accordance with the LGA 2000

 

None.
  1.  

Approval of the Minutes of the previous meeting.

 

Cllrs L Bennett and G Henton abstained because they were not present at the previous meeting. All other members present agreed that the official minutes of the meeting of the Parish Council held on 7th March 2023 be approved as a correct record and duly signed and dated by the chairperson.
  1.  

County/District Councillor Report; -

 

SKDC Cllr David Bellamy Reported: -

  1. HGV’s in Stainby - Contact was made with LCC Local Highways Manager requesting a "Not suitable for HGV" to be placed at the entrance to Middle Street from the B676.
  2. Some grass verges in Stainby have been churned up by Heavy vehicles travelling to a property currently undergoing building works. The SKDC planning officer and Enforcement department have been contacted and they are awaiting a reply. Cllr B Green suggested the Parish Council write to the homeowner making them aware of the damage to the grass verges.

 

SKDC Cllr Ben Green reported the following: -

  1. Litter - Traffic cones and signage not collected after works completed was also an issue. They will be writing to Highways England regarding this. They were still having conversations with SKDC regarding the ongoing litter issues and were happy to draw added attention to the uncollected traffic cones and signs.
  2. PCSO’s – They will keep plugging away and draw added attention of public feeling of the lack of Police and PCSO presence. Cllr C Russell referred to the most recent Police Priorities Outcomes for Q1 making the observation that PCSO’s are coming out to local villages but not to Colsterworth.

 

LCC Charlotte Vernon reported: -

  1. They were awaiting the follow up from the LCC Local Highways Manager from the meeting held with the Parish Council on 6th March 2023.
  2. The LCC Easter Holidays Activities and Food Program was available.
  3. The Good Citizens ‘Unsung Hero’ award had just been launched for individuals, groups or a couple and encouraged the Parish Council to think of potential nominations.

 
  1.  

Resolve to move the May Parish Council meeting to From Tuesday 2nd May to Tuesday 9th May 2023, this will be the Annual Parish Council Meeting.

It was proposed, seconded and

Resolved

 

The motion passed with 8 votes in favour and 1 abstention.
  1.  

Resolve to hold the Annual Parish Meeting at 7.30pm on Tuesday 23rd May 2023. Methodist Church Hall, Back Lane, Colsterworth.

It was proposed, seconded and

Resolved

 

The motion passed with 8 votes in favour and 1 abstention.
  1.  

To resolve the following participation for a King Charles III Coronation event, costs subject to a successful SK Community Fund Grant offer in red without in black from Parish Council Coronation budget: - 

 

  • The Clerk confirmed the SK Community Fund Grant application had been successful with a total of £1,124.49 being awarded to the Parish Council.

 

  1. Parish Council Coronation self-hosted ‘Big Lunch’ 2 - 4pm Colster Way Green.

It was proposed, seconded and

Resolved

 

The motion passed with 8 votes in favour and 1 abstention.

 

  1. Purchase of bunting at a cost of £194.99. £200 already agreed March meeting item 2022.161.

 

  1. Purchase of a commemorative keepsake for all children attending Colsterworth Primary School and those attending Little Legs Nursery at a budget of up to £501.90. £300.

It was proposed, seconded and

Resolved

 

Unanimously agreed £501.90 from SK Community Fund Grant.

 

  1. Run a ‘Meet and Greet your Parish Council’ table at the Social Club Sunday 7th May 1-3pm. Budget £10.00. £10.00.

 

It was proposed, seconded and

Resolved

 

Unanimously agreed £10.00 from SK Community Fund Grant

 

  1. Resolve to purchase the winning 6 medals (2 x Gold, Silver, Bronze) for the Colsterworth Social Club ‘Coronation Pram Race’ 7th May 2023.Two categories. Prices range from: £4.50 to £13.00 each (free delivery) on ebay. Total: £27.00 to £78.00

It was proposed, seconded and

Resolved

 

Unanimously agreed subject to confirmation of costs and the Parish Councils participation in the presentation of medals.

 
  1.  

Resolve to agree the street naming for the 70 new dwellings Land West Off A1 And North off Bourne Road, Colsterworth.

It was proposed, seconded and

Resolved

 

Unanimously agreed to submit all the suggested name themes put forward to the developers.

 
  1.  

Resolve to agree to have a Tree Condition Assessment on the Nature Trail by East Midlands Tree Services at a cost of £1,033.50 subject to a successful Prosperity Fund Grant offer of up to £1,200.00.

 

It was proposed, seconded and

Resolved

 

Agenda item deferred to the next Finance and Administration Meeting.

 

Notification received from the SKDC Shared Prosperity Fund that the Board will be completing their assessment of applications received up to the 27th of February and once this process is concluded the Parish Council application will be considered by the Board.

 

 

 
  1.  

Risk Exception Report 

It was proposed, seconded and

Resolved

 

Cllrs accepted the status of the report with no amendments.

2022.167

Clerks Report

Action

1

Two streetlights not working on Apple Tree Close reported to FMS LCC Highways ref 451126. SKDC reported that they are not responsible for the streetlights. Social Housing SKDC Ref 2540286.

Clerk

2

13/03/2023 during a period of high winds a dangerous leaning tree rear of Ingle Court was reported. The Clerk and the Nature Trail ranger attended along with a tree surgeon. The tree surgeon returned the following morning and made the area safe.

Clerk

3

Areas of the Eco-Tumble surface at North Witham Play area reported to Wicksteed due to some hollow ground under areas of the surface.

Response from Wicksteed, the issue is not covered by the guarantee due to no base works quoted for at the point of installation. The areas inspected by their engineer were not raised as a trip hazard and had not been raised as a trip hazard on the 2022 annual inspection.

Clerk

4

Several potholes reported to Fix My Street – Stainby Road

Clerk

5

Report of the seats on the Polka Roundabout on Old Post Lane, play area starting to become loose. The Clerk is making enquiries with the manufacturer on how these can be tightened up or repaired.

Clerk

6

The play area gate on Colster Way close to Rope Walk has broken away from its hinges. The Clerks making enquiries with Hilltrident on replacement hinges.

Clerk

7

Streetlight 82 Colster Way footpath to Rope Walk reported to SKDC due to damage to the lamp.

Clerk

8

Allotment renewals complete. Vacant allotments taken from waiting list.

Clerk

2022.168

Correspondence received

 

1

Email received from the environment agency about habitat improvement work that we have been supporting partners with including East Mercia Rivers Trust. This includes plans for a river habitat restoration project upstream of Stainby Road Colsterworth.

Clerk

2

Report of large heavy farm vehicles using Woolsthorpe Road and damaging the grass verges.

SKDC

3

Report on speeding vehicles travelling along Bridge End, into the village.

Clerk

4

Freedom of Information request received by email 3/04/2023. Acknowledged by the Clerk 03/04/2023 that it will be processed accordingly and a response sent within the statutory timeframes.

Clerk

5

Following the application to the SKDC Shared Prosperity Fund for a grant for a tree survey on the Nature Trail notification has been received that the Board will be completing their assessment of applications received up to the 27th of February and once this process is concluded the Parish Council application will be considered by the Board.

 

Clerk

2022.169

Planning Applications - SKDC

Comments

S23/0481

Erection of single storey side extension, front porch and detached double garage, along with alterations to driveway. 5 Chestnut Grove, Colsterworth, Lincolnshire, NG33 5PE.

None

S21/1906

Application for approval of details relating to conditions 2 and 3 of planning permission. Land West Off A1 And North Bourne Road, Colsterworth

None

S23/0573

Single storey extension to rear. 2 Witham View, Colsterworth, Lincolnshire, NG33 5SU.

None

 

SKDC Planning Permission

 

S23/0237

Submission of details of obscure glazing in relation to Condition 7

of S21/1906 (Reserved matters for appearance, layout, scale and

access for the erection of 70 dwellings following Outline.

permission S18/2379.)

Location: Centre Of Pond 80M From 68 Bourne Road 23M From A151, Bourne Road, Colsterworth

None

S23/0151

Change of use of an Agricultural Building Unit (Type R) to a

flexible Commercial Use (Class E).

Location: Glebe Farm Main Street

Gunby

None

S23/0075

Confirmation of compliance with conditions of planning

permission S13/1931 (Erection of 48 dwellings, garages and

associated infrastructure)

Location: Land At Bridge End Colsterworth

None

2022.170.1

Highways & Footpaths Working Group Report (Cllr C Hainsworth)

 

  1. Looking to re-start CSW and encourage more volunteers to join. Awaiting information on CSW training.
  2. LCC Officer Graeme Butler was retiring, noting how helpful he had been over recent years in particular for putting up the Vehicle Activated Signs earlier this year at North Witham and Woolsthorpe by Colsterworth.
  3. Awaiting feedback from the meeting with the LCC Local Highways Manager on 6th March 2023.

 

 

2022.170.2

Finance & Administration Committee Report (Cllrs Bouvie, Hainsworth, L McShane & E O’Neill). Next Meeting 7.30pm Tuesday 2nd May 2023.

 

Resolve to adopt the following policy at its annual review: -

  1. Nature Trail Risk Assessment

It was proposed, seconded and

Resolved

 

Unanimously agreed.

 

  1. Net Position by Cost Centre and Code uploaded to website.

 

Received by Councillors with no comment.

 

2022.170.3

Environment & Amenities Working Group Report.

 

War Memorial Project update (Cllr T Neale)

  1. Resolve for the Parish Council to submit grant applications in their name as the Custodian and Authority who have the Powers to support the restoration project and subsequently re-claim any VAT on any project costs.

It was proposed, seconded and

Resolved

 

Unanimously agreed.

 

  1. Resolve that the Parish Council supports a grant application from CFoR for a financial pledge of support and identified in Reserves to the War Memorial Restoration Project as community partners in any grant applications and other fundraising activities.

It was proposed, seconded and

Resolved

 

Agenda item deferred to the next meeting pending the F&A meeting.

 

 

Agree date for the Stamford Road and Woolsthorpe Road allotment inspections.

 

It was proposed, seconded and

Resolved

 

Cllr T Neale volunteered. Date and time to be confirmed.

 

2022.170.4

Planning Committee Report

Neighbourhood Plan Review update.

 

In process.

2022.171

ACCOUNTS FOR PAYMENT March 2023

Unanimously approved see Appendix A

 
  1.  

Matters requiring attention such as potholes and faulty streetlights.

 

None.

 
  1.  

Date of the next Parish Council meeting is Tuesday 9th May 2023

There being no other business, Chairperson C Hainsworth closed the meeting at 9.15pm.

 

SIGNED:

 

CHAIRPERSON                                                         DATE: 9th May 2023

 

Attendance to date (May 2022 to April 2023) – annual maximum 10 (No meeting August & January)

Cllr Name

Constituency

Attended

Apologies

Absent

J Clark

North Witham & Lobthorpe

6

4

 

A Bouvie

Colsterworth

8

2

 

E O’Neill

Colsterworth

9

1

 

C Hainsworth

Gunby & Stainby

10

 

 

G Henton

Colsterworth

9

 

1

L McShane

Colsterworth

9

1

 

C Russell

Colsterworth

10

 

 

L Bennett

Colsterworth

9

1

 

R Brocklebank

North Witham & Lobthorpe

9

1

 

K Vickers

Colsterworth

8

2

 

I Johnson

Colsterworth

6

3

1

T Neale

Colsterworth

9

1

 

S Walker* Appointed July 2022

Colsterworth

4

3

 

Vacancy

Colsterworth x 2

 

 

 

Vacancy

Gunby & Stainby x 1

 

 

 

 

 

 

APPENDIX A: Minute 2022.189

 

 

COLSTERWORTH AND DISTRICT PARISH COUNCIL

ACCOUNTS FOR PAYMENT – March 2023

 

 

COLSTERWORTH AND DISTRICT PARISH COUNCIL

    

ACCOUNTS FOR PAYMENT March 2023

    

ONLINE PAYMENTS

Date of pmnt

Payee Name

Details

Amount

05/04/2023

Stuart Whitcombe

In Touch Editing March edition

£80.00

05/04/2023

Staff 2 & 3

Wages & Expenses Staff 2 & 3

£563.64

06/04/2023

Elderwood Tree Care

Emergency tree work Nature Trail (13/03/2023)

£340.00

06/04/2023

Life in Pictures

InTouch Printing (Apr 23 edition)

£300.00

06/04/2023

Room Hire Methodist Hall

PC meetings 06/12/2022, 24/01/2023 & 07/03/2023. 6hrs

£60.00

06/04/2023

Room Hire Methodist Hall

PC meetings 06/09/2022, 04/10/2022 & 01/11/2022. 7hrs

£70.00

07/04/2023

Printerinks

Printer ink

£38.39

09/04/2023

Lincoln Diocese (LDTBF Ltd)

Stamford Rd allotment rent. 6 month in arears Oct 22-Apr 23

£200.00

09/04/2023

Glasdon

Heavy duty dog waste bags x 200

£68.72

10/04/2023

Colsterworth Trust Estate

Allotment rent - Woolsthorpe Road

£10.00

 

 

 

 

 

 

 

£1,730.75

CHEQUES

Chq no 103915

Staff 1 salary

Salary & Exp

£1,202.57

Chq no 103916

HMRC

PAYE Q4

£1,196.33

 

 

 

 

 

 

 

£2,398.90

 

 

 

 

 

 

 

£4,129.65

Transfers

05/04/2023

CADPC Community Account

To cover payments

£3,000.00

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

£3,000.00

DD's

 

 

 

28/03/2023

Focus

Office phone

£19.42

26/03/2023

HSBC

Bank charges

£5.80

20/03/2023

Wave

Water Bill S/R allotments Water bill

£61.53

20/03/2023

Wave

Water Bill W/R allotments Water bill

£22.40

 

 

 

 

 

 

 

£109.15

 

 

 

 

 

Balances

 

  

Reconciled

 

 

  

31/03/2023

Income from 01/04/2022

£54,450.84

  

 

Expenditure from 01/04/2022

£63,941.01

 

 

 

 

 

31/03/2023

Less Unpresented payments excl DD's

£4,129.65

 

31/03/2023

Plus unpresented receipts

£3,109.75

 

 

Surplus/Deficit =

-£10,510.07

 

 

 

 

 

 

Balances

 

 

31/03/2023

Deposit Account

£63,888.39

 

31/03/2023

Community Account

£3,386.33

 

 

Total

£67,274.72

  

 

 

 

  

 

Less unpresented Payments & chq's + unpresented receipts

£63,254.82

  
       
       

 

 

 

  

 

 

 

  

 

 

ACCOUNTS FOR PAYMENT APRIL 2023

    

 

 

 

Date of pmnt

Payee Name

Details

Amount

17/04/2023

MCS Groundcare & Garden Services

LCC & Village grass cutting

£442.00

02/05/2023

Stuart Whitcombe

In Touch Editing March edition

£85.00

02/05/2023

Staff 2 & 3

Wages & Expenses Staff 2 & 3

£608.34

 

 

 

 

 

 

 

£1,135.34