Minutes
Minutes of the Parish Council meeting held on Tuesday 1st March 2022.
Public Forum
There were two members of the public present who had been invited to the meeting by Chair to the Parish Council Cllr C Hainsworth because of their interest in the War Memorial Project which was being discussed later in the meeting at agenda item 2021.144.2.1.
• The first member of the public introduced themself and spoke in support of the information in their email sent to Cllr Hainsworth on Saturday 26th February 2022. They suggested that in their view if the Parish Council took the cheapest tender of £19K circa and the War Memorial Trust agreed to 50% of the funding there were three options for the Parish Council to consider, based on it could take several years to raise the remaining 50% and inflation would be needed to be factored in: -
1. The Parish Council fully funds the remaining 50% (£9K circa) and includes an annual maintenance amount in the budget.
2. The Parish Council partly underwrites the remaining 50% and the community finds £5K.
3. The Parish Council does not underwrite any amount and the community finds the 50%.
They explained that risk with the third option was that the time taken to raise the funds the War Memorial would further deteriorate and the current ‘Statement of Works’ may not apply. They suggested that the Parish Council use what was left of the War Memorial Project reserve budget for care and maintenance on the War memorial whilst the funds are raised. They also suggested for the Parish Council approach the Architects to ask what can be done to preserve the War Memorial so that it is known what to aim for.
• The second member of the public introduced themselves stating that this was the first meeting they had been to regarding the War Memorial Project. They spoke as a member of Colsterworth Festival of Remembrance (CFoR) stating that CFoR had a vested interest, military connections and would offer to donate £500 towards the War memorial restoration. They confirmed that CFoR had the War Memorial as one of their top priorities and would continue to do that to raise as much money as possible for a professional, durable War Memorial. They further added that over the previous four years CFoR had also given £1,500 to make the War Memorial look good and had a local contact who specialised in War Memorial restoration and was happy to continue that conversation. They believed that raising the funds would be achievable with the right event whether individual or team.
The first member of the public to speak finished by informing the Parish Council that they were in discussion with the Social Club to arrange a rounders competition and picnic on Woolsthorpe Playing field to celebrate the Queen’s Platinum Jubilee.
Councillor C Hainsworth thanked both members of the public for attending the meeting and acknowledged that community engagement was needed. The members of the public left following the public session which had been extended to 7.50pm to allow them both to speak.
Councillors: C Hainsworth, E O’Neill, L McShane, C Russell, L Bennett, R Brocklebank, Cllr Clark, K Vickers, I Johnson, G Henton and & T Neale.
In Attendance
Sue Grant Parish Clerk.
District Councillors D Bellamy and B Green. County Councillor C Vernon sent her apologies.
2021.130 Apologies for absence.
A Bouvie valid reasons given.
2021.131 Chairman’s remarks.
Chair to the Parish Council Cllr C Hainsworth started by referring to the sad situation in the Ukraine. They informed everyone that Reverend Neil Griffiths was arranging for a collection of donations such as toiletries, clothes, dried food etc. to be taken to the Walton Academy at 3pm on Friday 4th March for the humanitarian appeal.
2021.132 Declarations of interest in accordance with the LGA 2000
Cllr C Hainsworth declared an interest as a member of CFoR in agenda item 2021.144.2.1
2021.133 Approval of the Minutes of the previous meeting.
It was proposed, seconded and
Resolved
Cllrs G Henton, K Vickers, I Johnson and R Brocklebank abstained because they were not present at the previous meeting. All other members present agreed that the official minutes of the meeting of the Parish Council held on 1st February 2022 be approved as a correct record and were duly signed and dated by the Chairperson.
2021.134 County/District Councillor Report.
District Councillor D Bellamy Reported: -
1. Devolution is back on the agenda for leveling up and is currently under discussion.
2. There is to be a Council Tax rebate for bands A-D in the new financial year. A £150 cash payment, there will be a further £200 in the Autumn which will be repayable from 2023 for 5yrs. There is a proposed council tax rise for a band D property, the average percentage rise will be 3.6% but in cash terms this is 4.5% which is £89.
3. Filtration tests are ongoing on the proposed housing development off the A1.
4. There is a consultation regarding a solar farm planning application near Stamford, an area of 3.5 square miles. Cllr L Bennett raised the question of storage of the electricity generated. Cllr D Bellamy confirmed that there would be storage capacity. Cllr C Russell raised a question on what was driving such planning applications, Cllr D Bellamy said this was down to Government Policy.
5. The boundary commission are looking at proposing a new Parliamentary seat, ‘Rutland and Stamford, looking to absorb the Isaac Newton Ward in the new seat.
District Councillor Ben Green Reported: -
1. That he was thrilled to be the new SKDC District Councillor and was committed to come and listen to the Parish Council’s meetings and do what he can.
2. The boundary commission are looking at proposing a new Parliamentary seat, ‘Rutland and Stamford, looking to absorb the Isaac Newton Ward in the new seat.
2021.135 Resolve to have Parish Council approval to investigate the provision of fibre gigabit broadband, pending review. (Cllr L Bennett)
It was proposed, seconded and
Resolved
Cllr L Bennett spoke in support of their agenda item and agreed there was no requirement for Parish Council involvement and they would take this forward outside of the Parish Council.
2021.136 Resolve to allocate £3,500.00 for commemorative items for the Queen’s Platinum Jubilee Celebrations 02-04 June 2022 (in addition to resolution of agenda Item 2021.144(2.2) Jubilee Beacon) – see supporting documentation (Cllr C Hainsworth)
1. Purchase and install Green canopy plaque and new bench at the Nature Trail (£767.00)
It was proposed, seconded and
Resolved
Seconded by Cllr T Neal and voted for unanimously in principle and to be discussed with the Nature Trail lead Ranger.
2. Purchase Queen’s Platinum Jubilee Bench (x 2 = £1,224.00)
It was proposed, seconded and
Resolved
Agenda item received no votes.
3. Confirm siting of additional/replacement Jubilee Bench(es)
It was proposed, seconded and
Resolved
Agenda item received no votes.
4. Purchase/Commission install Commemorative Planters one each for North Witham, Colsterworth, Woolsthorpe and Stainby (up to £400 each x 4 = £1,600.00
It was proposed, seconded and
Resolved
Seconded by Cllr L McShane. A short discussion took place and Cllr L McShane agreed to investigate permissions and bring to the April agenda in detail.
2021.137 Resolve to select the venue of future Parish Council Meetings.
It was proposed, seconded and
Resolved
A majority vote to hold future Parish Council meetings in the Methodist Church Hall to be reviewed after three meetings. Cllrs R Brocklebank, C Hainsworth , K Vickers, I Johnson voted against and Cllr E O’Neil abstained.
2021.138 Resolve to agree to hold the Annual Parish Meeting on Tuesday 17th May 2022 at 7.30pm, venue to be confirmed.
It was proposed, seconded and
Resolved
Unanimously agreed.
2021.139 Resolve to move the Parish Council meeting scheduled for Tuesday 7th June to Tuesday 31st May 2022.
It was proposed, seconded and
Resolved
Unanimously agreed.
2021.140 Risk Exception Report
It was proposed, seconded and
Resolved
For the Clerk to continue to monitor and work towards a green status.
2021.141 Clerks Report
1. A1 Campaign update received.
2. 11 x FMS reports made on potholes Bourne Road Estate junction Bourne Road only one assessed as requiring attention Ref: 416278.
Damaged kerb Bourne Road access road to A1 reported to FYM, assessed for repair ref: 416285
3. Footpath 19 priority two from LCCROW. 2 Months.
4. Water Lane footpath reported to FMY, work completed not to satisfaction and reported again to FMS.
5. Invitation received to comment on the draft Corby Glen neighborhood plan.
6. Report of litter/fly tipping on Old Post Lane where it meets footpath 21. This was kindly removed by the resident reporting it. Thank you.
7. Update to February minute 21.128. Potholes Church Lane, North Witham are scheduled for repair on FMS Ref 408795. Update made to FMS
8. Update to February minute 21.128. Insurance requirements comply for using own vehicle for Council work confirmed.
9. The Parish Council wish the Social Club all the best following the transfer of the Village Hall building to the Social Club who are taking over the running of the Village Hall. The Charity known as Sir Isaac Newton Memorial Hall which the Parish Council are Custodian Trustees of is in the process of closing and the Parish Council will have no further involvement with the charity or Colsterworth Village Hall. Also, our thanks go to the Sir Isaac Newton Memorial Hall Management Committee, in particular to Liz Kunan for overseeing the transfer of the Village Hall to the Social Club.
10. Footpath 15 Old Post Lane end is unusable with heavy mud. Reported to LCC ROW ref 1561283.
11. Water Lane footpath has had a repair which looks like it will not last and require re-doing.
12. Woolsthorpe by Colsterworth broken nameplate on Old Post Lane has been reported to SKDC for repair. Ref 2284126.
2021.142 Correspondence
1. Request from a resident hoping to set up a ‘Man’s shed’ in the Old Police Station on Back Lane for a SKDC Ward Member Grant. Clerk investigating and liaising with District Councillor Bellamy.
2. Email from the PCC advising that they would like to leave a rectangle of the northwest corner along School Lane and overlooked by School House and the rear of the Headmaster’s House, as a wildflower area for the 2022 mowing season. SKDC have no objection as well as the owners of School House and the Headmaster’s House.
3. Report footpath 15 overgrown with vegetation LCC ROW Report No1552538.
4. Report of inconsiderate parking on Woolsthorpe Road. Advised to make a 101 Police Report.
5. Email from North Witham Village Hall confirming they are planning a Garden Party on Sunday 5th June to celebrate the Queen’s Platinum Jubilee.
6. Report of unhygienic litter at Bridge End. Advised to report to the Environmental Health Department is it happens again.
7. Colsterworth Youth Club Meeting Minutes of 21st February received and filed.
2021.143 SKDC Planning Applications
S22/0383 Creation of second entrance and upgrades to existing entrance. 14 Stamford Road, Colsterworth, Lincolnshire, NG33 5JD,
SKDC Planning Approval
S21/0121 Non-material amendments to S19/1709 (erection of five dwellings) amendments include addition of garden room and change of window to bedroom 4 - Plot 1 and revised kitchen layout with doors to the rear instead of windows and ASHP instead of gas boiler to Plot 5 Woodyard At Rear Of 13-17 Stamford Road Colsterworth
2021.144 Group Reports
2021.144.1 Highways & Footpaths Working Group Report (Cllrs Bennett, Clark, Brocklebank and Hainsworth) Report previously circulated.
Cllr C Hainsworth reported that costs reported to Council for new VAS and further enquiries will be made for costs to upgrade the existing sign.
Awaiting details from Unipart for a replacement battery pack to replace the one at Stainby.
2021.144.2 Environment & Amenities Working Group Report
To resolve to move into closed session in accordance with the Public Bodies (Admission to meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matter.
1. War Memorial Project (Phase 2) Update. (Cllr C Hainsworth)
2. The Queen’s Platinum Jubilee Beacons. (Cllrs T Neale, I Johnson, K Vickers & L Bennett)
1. Resolve to take part in the Queen’s Platinum Jubilee Beacons 2nd June 2022.
It was proposed, seconded and
Resolved
Agreed with a majority vote. Cllrs L Bennett and J Clark voted against.
2. Resolve to agree the location of where the beacon shall be lit subject to insurance requirements of 20 meter rule.
a) Colster Way Green
b) Social Club Sports field
c) Woolsthorpe Road Playing Field.
It was proposed, seconded and
Resolved
Agreed with a majority vote Colster Way Green. Cllrs G Henton, R Brocklebank & L Bennett voted against, and Cllr J Clark abstained.
3. Resolve to purchase either:-
a) The Gas fueled Platinum Jubilee Beacon at a cost of £490 excl vat including carriage. Manufactured by Bullfinch Gas Equipment.
It was proposed, seconded and
Resolved
Agreed with a majority vote. Cllrs L Bennett, R Brocklebank and G Henton voted against.
b) Resolve to purchase the locally sourced wood burning Platinum Jubilee Beacon at a cost of £650 excl vat. (The supplier is not vat registered)
It was proposed, seconded and
Resolved
Agenda item received no votes.
4. Resolve to nominate a minimum of 4 volunteer safety marshals for the event.
It was proposed, seconded and
Resolved
Cllrs I Johnson, T Neale, C Russell and Clerk Sue Grant agreed to be safety marshals.
2021.144.3 Planning Committee Report – No Report this month.
2021.144.4 Finance and Administration (F & A) No meeting this month next meeting 19th April 2022 (Cllrs Bouvie, Hainsworth, E O’Neill & McShane).
1. Resolve to renew the Lincolnshire Association of Local Councils Membership subscription of £452.99 net.
It was proposed, seconded and
Resolved
Unanimously agreed.
2. Resolve to renew the Lincolnshire Association of Local Councils (LALC) annual training scheme membership at £162 net.
It was proposed, seconded and
Resolved
Unanimously agreed.
Resolve to adopt the following policy at their annual review.
3. CAD Marking the Death Of A Senior National Figure.
Unanimously agreed.
Net Position by Cost Centre and Code uploaded to website.
2021.145 Approve Accounts for payment.
It was proposed, seconded and
Resolved
Unanimously approved.
COLSTERWORTH AND DISTRICT PARISH COUNCIL
ACCOUNTS FOR PAYMENT FEBRUARY 2022
ONLINE PAYMENTS
Date of payment Payee Name Details Amount
02/03/2022 Stuart Whitcombe In Touch Editing February Issue £70.00
02/03/2022 Kevin Atter Wages & Expenses Staff 2 & 3 £521.00
02/03/2022 Printerinks Printer ink £77.95
03/03/2022 Susan Grant Clerk wages & Exp Staff 3 £779.65
03/03/2022 Harrison Print In Touch Printing (February) £292.00
07/03/2022 Lincolnshire Association of Local Councils (LALC) Annual Membership subscription. £452.99
07/03/2022 Lincolnshire Association of Local Councils (LALC) Annual training scheme subscription. £162.00
£2,355.59
CHEQUES
CHEQUE SUPPLIER DETAILS VALUE
NUMBER
£0.00
DD's
DD Focus Office Telephone 19.69
£2,355.59
Balances
Reconciled
28/02/2022 Income from 01/04/2021 £91,500.31
28/02/2022 Expenditure from 01/04/2021 £84,039.50
Surplus/Deficit = £7,460.81
Less Unpresented payments excl DD's £2,355.59
Surplus/Deficit = £5,105.22
Balances
04/02/2022 Deposit Account £54,321.13
28/02/2022 Community Account £22,246.42
Total £76,567.55
Less unpresented Payments £74,211.96
2021.146 Matters requiring attention such as potholes and faulty streetlights.
1. Flooding A1 Woolsthorpe exit slip road. Highways England aware.
2. Several potholes marked up for repair on the High Dyke.
2021.147 Date of next Parish Council meeting is Tuesday 5th April 2022 at 7.30pm at the Methodist Village Hall Colsterworth subject to being COVID-19 safe.
There being no other business Chairperson C Hainsworth closed the meeting at 9.50 pm.
SIGNED:
CHAIRPERSON DATE: 1st March 2022
Attendance to date (May 2021 to April 2022) – annual maximum 10 (No meeting August & January)
Cllr Name Constituency Attended Apologies Absent
J Clark North Witham & Lobthorpe 4 4
A Bouvie Colsterworth 6 2
E O’Neill Colsterworth 7 1
C Hainsworth Gunby & Stainby 8
G Henton Colsterworth 7 1
L McShane Colsterworth 8
C Russell Colsterworth 4 4
L Bennett Colsterworth 7 1
*D Cox Colsterworth 1 1
*J Skelton Colsterworth 2 1 2
R Brocklebank North Witham & Lobthorpe 5 3
*K Vickers Colsterworth 5 1
* I Johnson Colsterworth 4 2
T Neale Colsterworth 4
Vacancy Colsterworth x 2
Vacancy Gunby & Stainby x 1
*D Cox resigned 7th July 2021
*K Vickers joined July 2021
*I Johnson joined July 2021
*J Skelton resigned December 2021
* T Neale joined November 2021