PC Meeting 2nd June 2026

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Agenda

There is a meeting of the Parish Council at the Methodist Church Hall, Back Lane, Colsterworth, commencing at 7.30pm, on Tuesday 2nd June 2026. The business to be dealt with at the meeting is listed in the agenda. Supporting information can be found at https://colsterworth.parish.lincolnshire.gov.uk/council-business/pc-meeting-2nd-june-2026/2

There will be a 10-minute public forum between 7.30pm and 7.40pm when members of the public may ask questions or make short statements to the Parish Council and your attendance is requested during this period.

Agenda Item No

2026.21 Apologies for absence.

2026.22 Chair’s remarks.

2026.23 Declarations of interest in accordance with the LGA 2000.

2026.24 Approval of the Minutes of the previous meeting.

2026.25 County/District Councillor Report.

2026.26 Resolve to approve the ongoing maintenance costs of £440 ex VAT per annum of defibrillators (AEDs) for Gunby and Stainby (based on the average yearly cost from the past five years).

2026.27 Risk Exception Report

2026.28 Clerks Report

2026.29 Correspondence Received

2026.30 Planning Applications

2026.31 Finance and Administration (F&A) Committee Report (Cllrs C Hainsworth, E O’Neill, M Childs, C Russell). Next meeting tbc.

1. Resolve to renew the following policies at their annual review: -

1.1. CAD Standing Orders

1.2. CAD Code of Conduct Policy

1.3. CAD Social Media Policy

1.4. CAD Communications Policy

2. Finance: The Annual Governance & Accountability Return (AGAR) 2025/26

Resolve to -

2.1. Acknowledge Annual Internal Audit Report

2.2. Approve Section 1 – Annual Governance Statement 2025/26

2.3. Sign Section 1 – Annual Governance Statement 2025/26

2.4. Approve Section 2 – Accounting Statements 2025/26

2.5. Sign Section 2 – Accounting Statements 2025/26

2.6. Approve Statements of Account

2.7. Approve the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return

3. Resolve to move into closed session in accordance with the Public Bodies (Admission the Public Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matter: -

4. Clerk’s Maternity Leave 1st July 2026 to 31st October 2026

Resolve to –

4.1. Create the position ‘Temporary Acting Clerk and Responsible Financial Officer’.

4.2. Approve temporary position specifications.

4.3. Appoint the candidate as recommended by the clerk/RFO to the temporary position.

4.4 If appointment approved, add Temporary Clerk to the HSBC online banking system with an online payment limit of £1,000 daily and debit card limit of £250.

5. Net Position by Cost Centre and Code 29/05/2026

2026.32 e Planning Committee Report

1. Neighbourhood Plan Review. On Hold.

2. Resolve to comment on Planning Application S26/0683 Construction of 4no. Dwellings. Location: Land Between 16-18 Bourne Road, Colsterworth NG33 5JE. Deadline for comment 5th June 2026.