Draft Minutes
Draft Notes of the Parish Council meeting held on Tuesday 3rd May 2022.
Public Forum
Chairperson to the Council Cllr Caroline Hainsworth welcomed everyone to the meeting and invited the one member of the public present to speak. The member of the public reminded the Parish Council of their voluntary litter picking efforts but reported that again there was still as much litter on the A151 flyover as before. They reported that they had approached the A1 Truck Stop to install extra bins and asked the Parish Council to support this by sending a letter to the A1 Truck Stop requesting they install extra bins on their land fence side of the flyover.
Outcome.
The Clerk agreed to send a letter and Cllr C Hainsworth thanked the member of the public for all their voluntary litter picking activities.
Councillors: C Hainsworth, E O’Neill, C Russell, R Brocklebank, J Clark, K Vickers, L Bennett, G Henton, A Bouvie and & T Neale.
In Attendance
Sue Grant Parish Clerk.
District Councillors and B Green and D Bellamy.
Agenda Item No
2022.1 Apologies for absence.
Cllr I Johnson. No reason given.
2022.2 Chairman’s remarks.
Cllr C Hainsworth Chairperson to the Council reported that they had no remarks of note and moved on to the Parish Council Annual General Meeting standing down as Chairperson.
2022.3 Elections:
3.1 Election of Chairman
It was proposed, seconded and
Resolved
Cllr J Clark Cox proposed Cllr C Hainsworth, seconded by Cllr L Bennett.
Unanimously agreed.
3.2 Election of Vice Chairman
It was proposed, seconded and
Resolved
Cllr L Bennett proposed Cllr E O’Neill, seconded by Cllr L McShane.
Unanimously agreed.
2022.4 Declarations of interest in accordance with the LGA 2000
None.
2022.5 Approval of the Minutes of the previous meeting.
It was proposed, seconded and
Resolved
Cllr J Clark reported two post meeting amendments, the first a correction to his initial on page 670 the Public Forum and storm damage to the North Witham bus shelter, agenda item 2021.161 (page 675).
Cllrs L Bennett and L McShane abstained because they were not present at the previous meeting, all other members agreed that the official minutes of the meeting of the Parish Council held on 5th April 2022 be approved as a correct record and duly signed and dated by the Chairperson.
2022.6 Election of lead Councillors for: -
6.1 - Finance and Administration Committee x 4 Councillors
It was proposed, seconded and
Resolved
Cllrs C Hainsworth, E O’Neill, A Bouvie and L McShane, were duly elected.
6.2 - Environment and Amenities Working Group x 3 Councillors
It was proposed, seconded and
Resolved
Cllrs would volunteer on an ad hoc basis as and when required.
6.3 - Footpaths and Highways Working Group x 3 Councillors
It was proposed, seconded and
Resolved
Cllrs C Hainsworth, R Brocklebank, L Bennett and Cllr J Clark continued as a members of the Working Group.
6.4 – Planning Committee x 4 Councillors
It was proposed, seconded and
Resolved
Councillors C Russell, A Bouvie, L McShane, L Bennett and J Clark were duly elected.
2022.7 County/District Councillor Report.
County Cllr Charlotte Vernon sent her apologies and the Clerk read out the following highlights of a report prepared by Cllr Vernon: -
1. LCC Spring 2022 County Views online Survey, closing date 9th May 2022.
2. LCC Good Citizens Award. Closing date 6th May 2022.
3. Local Childcare Survey from 25th April to 6th May 2022.
4. Ukrainian Refugee update – Nearly 200 people or families have come forward as potential hosts in Lincolnshire.
5. Bin information – Following a recent bin lorry fire a reminder not to put batteries in bins.
6. Fixmystreet – Continue to make reports through the website.
District Cllr Dave Bellamy Reported: -
7. Planning S21/19063 - New housing development Bourne Road adjacent to the A1 is going before the Planning Committee on 13th May 2022.
8. Planning S22/0378 North Witham. Use of land for building materials storage has been refused but there is reason for concern for potential future planning applications.
9. Suggested a review of the Colsterworth and District Neighbourhood Plan. Cllr D Bellamy offered to help and make enquiries at SKDC for any potential Grant funding.
10. SKDC Planning enforcement are catching up with their workload and asked for the Clerk to forward the address of the Woolsthorpe Road case to follow up on.
District Cllr Ben Green Reported: -
11. They attended their first Rural Communities Committee Meeting where the following were discussed, Heating oil effect on recent prices, Rural crime – horse box and trailer thefts. Reminder to horse box owners to be vigilant.
12. Cllr G Henton mentioned the possibility of Grantham Town having a Mayor and a short discussion took place.
13. Ben thanked everyone who turned up for the Nature Trail photo on Bank Holiday Monday morning 2nd May.
2022.8 Risk Exception Report
The Clerk to continue to control and manage the risks towards the target RAG status of low risk (Green).
2022.9 Clerks Report
1 Two parties have expressed an interest in moving forward with the restoration of the War Memorial. On 2nd May 2022 one party withdrew their interest.
2 Cllr Roy Brocklebank has been successful in making contact with Allison Homes who will arrange to remove the large sign on the High Street/Bridge End.
3 Notification of essential drainage maintenance a1 Colsterworth to Long Bennington
Work is due to start on Monday 9 May 2022 and completion we anticipated by the end of September 2022. For further information contact the National Highways Customer Contact Centre on 0300 123 5000 or email info@nationalhighways.co.uk
4 Temporary traffic restriction: Reads Lane, Colsterworth
Period of restriction: 24/05/2022 - 26/05/2022
5 The missing/damaged Woolsthorpe nameplate on Old Post Lane has been reported to SKDC to arrange a replacement.
6 The bench for the Nature Trail has been ordered following receipt of the £500 Ward Member Grant from SKDC Councillor Ben Green and the £400 grant from the Frederick Ingle Trust.
7 The damaged bench High Street junction Bourne Road will be removed, and a replacement ordered from the Insurance claim.
8 The Clerk met with a Gunby resident regarding the repairs to the banking by Anglian Water. Sandbags are still in place, the Clerk to investigate. The resident gave good feedback on the new grass cutting contractor.
9 On 25/04/2022 the Clerk and Vice Chairman Ellis O’Neill met with representatives of the Women’s Institute to investigate their offer to replace the broken bench on Old Post Lane.
10 Jackie Taylor has tidied up the War Memorial flower beds and plans to plant some flowers when the weather improves.
2022.10 Correspondence Received
1 Email received raising questions of the profit/loss of the In Touch magazine and complaint about the size of the typefaces used both too small and too large. Clerk discussed with the editor.
2 Request from a Woolsthorpe Road allotment holder to put a pipe from allotment 8b to the river to prevent the allotments closest to the river from flooding.
3 Enquiry regarding planting a tree in St John the Baptist Church graveyard. Forwarded to the church wardens.
4 Copy of Colsterworth Youth Centre final accounts 2021/2022 received and filed for the Parish Council records.
5 Message received from the Dot Williams of the Colsterworth Women’s Institute informing that at their meeting 3rd May 2022 they agreed to offer a donation to the Parish Council to wards replacing the bench on Old Post Lane near the Cemetery entrance. To be agreed at their Annual General Meeting.
2022.11 SKDC Planning Applications
S22/0677 Urgent repair to dilapidated and storm damaged outbuildings and supporting walls. Lime repointing to all elevations of the house, replacement of timber window and cill, re-tiling of roof. The Hollies, 18 Back Lane, Colsterworth, Lincolnshire, NG33 5H
S22/0741 Single storey rear extension Location: 46B Bourne Road, Colsterworth, Lincolnshire, NG33 5JE.
S22/0864 Proposed window/door replacement. Glebe Farm Cottage, Main Street, Gunby, Lincolnshire, NG33 5LF
S22/0865 Proposed window/door replacement
Glebe Farm Cottage, Main Street, Gunby, Lincolnshire, NG33 5LF
S22/0862 Ground floor extension to existing dwelling. 33A Newton Way, Woolsthorpe By Colsterworth, Lincolnshire, NG33 5NR,
S22/0879 Alterations and extension to existing outbuilding to form annex. Home Farm House, 57 High Street, Colsterworth, Lincolnshire, NG33 5HZ
S22/0378 Use of Land for the storage of Building Materials. Former Quarry Site Old Post Lane, Grantham. North Witham NG33 5JZ
SKDC Planning Refusal
S22/0378 Use of Land for the storage of Building Materials. Former Quarry Site Old Post Lane, Grantham North Witham NG33 5JZ
Group Reports
2022.12.1 Highways & Footpaths Working Group Report
2022.12.2 Environment & Amenities Working Group Report
1. Allotment Inspection date to be agreed. 10.30am Saturday 14th May. Cllr G Henton and the Clerk.
Finance and Administration (F & A) Committee Report (Cllrs Bouvie, Hainsworth & E O’Neill) F & A meeting minutes 19/04/2022 submitted to council for full assurance 03/05/2022.
It was proposed, seconded and
Resolved
Unanimously agreed.
Finance: The Annual Governance Statement 2021/2022
2. Approval of Annual Governance Statement section 1
It was proposed, seconded and
Resolved
The Annual Governance Statement section 1 was unanimously approved.
3. Sign Annual Governance statement section 1
It was proposed, seconded and
Resolved
The Annual Governance Statement Section 1 was duly signed by the Chair of the Council C Hainsworth and the Clerk.
4. Approval of Annual Governance Statement section 2.
It was proposed, seconded and
Resolved
The Annual Governance Statement Accounting Section 2 was unanimously approved.
5. Sign Annual Governance statement section 2
It was proposed, seconded and
Resolved
The Annual Governance Accounting Statement section 2 was duly signed by the Clerk then Chair of the Council C Hainsworth.
6. Approval of Accounting Statements 2021/2022
It was proposed, seconded and
Resolved
The Accounting Statement was unanimously approved.
7. Approve the Notice of the period of Public Rights and Publication of Unaudited Annual Governance and Accountability Return.
It was proposed, seconded and
Resolved
Unanimously Approved.
8. Resolve to approve the recommendations from the Finance and Administration Report 19th April 2022.
It was proposed, seconded and
Resolved
Unanimously agreed
Resolve to approve the following policies at their annual review: -
9. CAD Standing Orders Next Review May 2022
It was proposed, seconded and
Resolved
Unanimously agreed
10. CAD Financial Reserves Policy Review May 2022
It was proposed, seconded and
Resolved
Unanimously agreed
11. CAD Code of Conduct - Next Review May 2022
It was proposed, seconded and
Resolved
Unanimously agreed
12. CAD Communications Policy - Next Review May 2022 - Recommended update highlighted in yellow.
It was proposed, seconded and
Resolved
Unanimously agreed
13. CAD Social Media Policy - Next Review May 2022
It was proposed, seconded and
Resolved
Unanimously agreed
Net Position by Cost Centre and Code 25.04.2022 uploaded to website.
Planning Committee Report – No Report this month.
2022.13 Approve accounts for payment.
It was proposed, seconded and
Resolved
Unanimously approved.
COLSTERWORTH AND DISTRICT PARISH COUNCIL
ACCOUNTS FOR PAYMENT MAY 2022
ONLINE PAYMENTS
Date of payment Payee Name Details Amount
04/05/2022 Stuart Whitcombe In Touch Editing £80.00
04/05/2022 Kevin Atter Wages & Expenses Staff 2 & 3 £563.64
05/05/2022 Sue Grant Clerk Salary & Expenses £836.20
06/05/2022 Terry Brown Internal Audit £100.00
06/05/2022 Printer Inks Printer Ink £30.73
06/05/2022 Starboard Systems SCRIBE Acc subscription £345.60
10/05/2022 BHIB Councils Insurance Council Insurance renewal 3yrs agreed Minute ref May 2021.6 £597.37
11/05/2022 Dave Warden (MCS Groundcare) LCC & Village Grass Cut £458.00
12/05/2022 Dave Warden (MCS Groundcare) LCC & Village Grass Cut £735.00
13/05/2022 Dave Warden (MCS Groundcare) LCC & Village Grass Cut £559.00
16/05/2022 W G Harrison Print In Touch Printing £292.00
Total £4,597.54
CHEQUES
CHEQUE SUPPLIER DETAILS VALUE
NUMBER
None
£0.00
DD's
DD Focus Office Telephone £23.40
DD HSBC Bank Charges £5.80
Sub Total £29.20
Balances
Reconciled
29/04/2022 Income from 01/04/2022 £21,224.59
29/04/2022 Expenditure from 01/04/2022 £29.20
Surplus/Deficit = £21,195.39
Less Unpresented payments excl DD's £0.00
Surplus/Deficit = £21,195.39
Balances
29/04/2022 Deposit Account £54,322.13
29/04/2022 Community Account £39,618.25
Total £93,940.38
Less unpresented Payments & chq's £93,940.38
2022.14 Matters requiring attention such as potholes and faulty streetlights.
Report of tree cutting on the Nature Trail beyond footpath 1 behind Ingle Court area. The Clerk to investigate and report to the Nature Trail Ranger.
2022.15 Date of next Parish Council meeting is Tuesday 31st May 2022 at 7.30pm at the Methodist Village Hall Colsterworth.
There being no other business Chairperson C Hainsworth closed the meeting at 8.45pm.
SIGNED:
CHAIRPERSON DATE: 31st May 2022
Attendance to date (May 2022 to April 2023) – annual maximum 10 (No meeting August & January)
Cllr Name Constituency Attended Apologies Absent
J Clark North Witham & Lobthorpe 1
A Bouvie Colsterworth 1
E O’Neill Colsterworth 1
C Hainsworth Gunby & Stainby
G Henton Colsterworth 1
L McShane Colsterworth 1
C Russell Colsterworth 1
L Bennett Colsterworth 1
R Brocklebank North Witham & Lobthorpe 1
K Vickers Colsterworth 1
I Johnson Colsterworth 1
T Neale Colsterworth 1
Vacancy Colsterworth x 2
Vacancy Gunby & Stainby x 1