Agenda
COLSTERWORTH & DISTRICT PARISH COUNCIL
FINANCE AND ADMINISTRATION COMMITTEE
CONFIRMATION OF MEETING
Time Date and Venue: Thursday 16th April at 7.30pm at Colsterworth Methodist Church
Members: Cllrs: E O’Neill, C Hainsworth, C Russell and M Childs
In attendance The Clerk: E. Parfitt
AGENDA
Agenda Item Supporting documents/Notes TOR
1. Apologies -
2. Appointment
of Chair and
Vice Chair
3. Notes of
previous
meeting
(30.10.2025)
Submitted to Parish Council 4
th November 2025
Link to F&A Meeting Minutes 30.10.2025. See link f-a-meeting-minutes30-10-2025
-
4. To annually
review the
financial
regulations
(first meeting
after
appointment of
committee)
Link to F&A Regulations.
financial-regulations-next-review-july-2026
5. To note the
half yearly
bank
reconciliations
(Apr – Sep &
Oct - Mar)
To be provided by Clerk/RFO.
The Bank Accounts are reconciled monthly and uploaded to the
CADPC Website –.See link SCRIBE Accounting Reports & Budget –
Colsterworth and District Parish Council
Q4 Budget comparison – See link q4-budget-comparison-2026
2.1. &
2.13.
6. Monitoring
recommendati
ons/ actions
from internal
and external
audit
1. Final Internal Audit report 2025/2026 To be confirmed.
2. External Audit Auditor’s Report and Certificate 2024/2025 –
No findings or recommendations. See link section-3-externalauditor-s-report-and-certificate-2024-2025
3. External AGAR 2025/2026 To be confirmed.
2.14.
7. To annually
review risk and
asset registers
1. Risk Management Policy next review October 2026.
Risk Exception Report items working towards status green. Link
to Risk Report risk-report-30-03-2026
2. Asset register to be provided by Clerk/RFO. See link Fixed
Assets and Long Term Investments
2.10.
8. Reserves
Report
Resolve to review Reserve Balances See link Reserves Balance 1.3.
9. Projects and
Grant
applications
Potential Funding schemes & criteria to be explored.
Ideas/Suggestions for new projects for 2026/2027
1.2.
2.6.
Page 2 of 2
10. Matters
requiring
urgent
attention.
Temporary Cover for Clerk’s Upcoming Leave (1
st July to 2nd
November 2026).
Resolve to approve Clerk’s leave request.
If approved, to be discussed:
• Application for locum cover from the Local Council Consultancy
• Tasks to be covered by council volunteers
• Contingency plans if locum cover cannot be secured
• Contingency plans if clerk unable to return in agreed timeframe
-
11. Date and time
of next
meeting
TBC -
TERMS OF REFERENCE
1. RESPONSIBILITIES:
1. General financial oversight
2. Funding including grant applications
3. Financial planning and budgeting
4. Financial reporting to Council and the public
5. Banking, bookkeeping and record keeping
6. Control of fixed assets
2. TASKS:
1. To note the half yearly bank reconciliations (Apr – Sep & Oct - Mar)
2. To annually review the financial regulations (first meeting after appointment of committee)
3. Liaise with the council from October to produce a draft budget for the following year
4. Produce draft budget for council to review in November and agree in December
5. Submit budget for final approval in December
6. To consider grant applications and make recommendations to council
7. To consider necessary expenditure and make recommendations to council
8. To review rental agreements (October)
9. To manage employees of the council and conduct employee reviews including grievances and disciplinaries (including appeals)
10. To annually review risk and asset registers (October)
11. To review annually specifications and contracts for contractors (October)
12. To produce end of year accounts and necessary sign off.
13. To provide council with quarterly reconciliation of annual budget (Q1: September (no meeting in August), Q2: November, Q3: February and
Q4: May)
14. To monitor implementation of recommendations from internal and external audits